Issuing receipts or simplified invoices
By default, Quaderno will generate invoices (tax-compliant receipts) for all your sales.
A receipt (also known as simplified invoice) is much like how it sounds – a cut-down version of a regular invoice. Receipts are useful if you don't want to request full billing details from a customer in your checkout.
When your business is based in the EU, you can also create simplified invoices in Quaderno. This is completely optional, and we always recommend checking with your accountant before enabling the receipt option.
This feature is available for EU businesses only. If your business is outside the EU, Quaderno will always create invoices for your sales.
The thresholds whereby sales receipts are allowed vary from country to country:
If you'd like to send receipts, just follow these steps:
- On the preferences page, add a threshold in the field
Quaderno will start generating receipts for all applicable sales below the receipt threshold you've added. The receipts will have a separate number sequence from your invoices.
Note that when a customer provides a tax ID, Quaderno will always generate a full invoice, even if the sale is below your set receipt threshold.
Can I convert a receipt into an invoice?
No, you would need to issue a credit note and then create the correct invoice with all the details.
Can I issue a receipt when the customer is based in a different country?
No, Quaderno only issues receipts when sellers and customers are based in the same country. Simplified invoices were designed for traditional offline businesses (think of it as the receipt you get in a store or a restaurant). If the customer is in a country other than your own, tax authorities will request more data about your sales to justify that you've applied the right tax rate in the checkout.
If the customer’s billing country is the same as the seller’s country, but the location evidence indicates a different tax country, Quaderno would not generate a receipt. For example, if you are based in Spain and a customer introduces their billing country as Spain but their bank and IP country indicate Mexico, Quaderno would not generate a receipt. An invoice would be issued in this case as the tax country doesn’t match the seller’s country.