Issuing receipts or simplified invoices
By default, Quaderno will generate invoices (tax-compliant receipts) for all your sales.
A receipt (also known as "simplified invoice") is much like how it sounds – a cut-down version of a regular invoice. Receipts are useful if you don't want to request full billing details from a customer in your checkout.
When your business is based in the EU, you can also create simplified invoices in Quaderno for your domestic sales, when the amount is below a threshold and no valid tax ID is provided (only B2C sales). This is completely optional, and we always recommend checking with your accountant before enabling the receipt option.
This feature is available for domestic B2C sales of EU businesses only. If your business is outside the EU, Quaderno will always create invoices for your sales.
Many EU countries have a threshold of €100 for domestic sales receipts. Here are the exceptions:
| Country | Threshold (EUR) |
|---|---|
| Austria (AT) | EUR 400 |
| Croatia (HR) | EUR 92 |
| Cyprus (CY) | EUR 85 |
| Czech Republic (CZ) | EUR 370 |
| Denmark (DK) | EUR 400 |
| Estonia (EE) | EUR 160 |
| Finland (Fl) | EUR 400 |
| France (FR) | EUR 150 |
| Germany (DE) | EUR 250 |
| Ireland (IE) | EUR 400 |
| Italy (IT) | EUR 400 |
| Latvia (LV) | EUR 150 |
| Romania (RO) | EUR 400 |
| Spain (ES) | EUR 400 |
| Sweden (SE) | EUR 380 |
| Poland (PL) | PLN 450 |
Enabling automatic receipts
If you'd like to send receipts for your domestic sales, follow these steps:
- On the preferences page, add a threshold in the field
Receipts threshold. - Click
Save changes.
Quaderno will start generating receipts for all applicable sales below the receipt threshold you've added. The receipts will have a separate number sequence from your invoices.
Note that when a customer provides a tax ID, Quaderno will always generate a full invoice, even if the sale is below your set receipt threshold.
Creating a receipt manually
When you have set a Receipts threshold as explained above, you can also create a receipt manually:
- Visit your customer's contact page in Quaderno.
- Under the "
…" menu, choose the option "Create receipt".
Common questions
Can I convert a receipt into an invoice?
No, you would need to issue a credit note and then create the correct invoice with all the details.
Can I issue a receipt when the customer is based in a different country?
No, Quaderno only issues receipts when sellers and customers are based in the same country. Simplified invoices were designed for traditional offline businesses (think of it as the receipt you get in a store or a restaurant). If the customer is in a country other than your own, tax authorities will request more data about your sales to justify that you've applied the right tax rate in the checkout.
If the customer’s billing country is the same as the seller’s country, but the location evidence indicates a different tax country, Quaderno will not generate a receipt. For example, if you are based in Spain and a customer introduces their billing country as Spain but their bank and IP country indicate Mexico, Quaderno will not generate a receipt. An invoice would be issued in this case as the tax country doesn’t match the seller’s country.